Solutions

E-Invoicing Solutions

Be ready for global mandates and meet electronic invoicing regulations while driving process efficiency through invoice automation that delivers measurable ROI

Read the 2024 guide to e-Invoicing mandates

80%
The potential cost savings of automated e-Invoicing compared to conventional paper invoice processing[1]

Overview

Learn how an electronic invoicing system can simplify mandate complexity

Global compliance mandates. Process efficiency. Partner integration. These are some of the factors driving companies to adopt electronic invoicing solutions. While the ROI and process efficiencies are clear, the complexity of legacy systems, multiple channels and country-specific legal requirements often deter adoption. However, reluctant companies must embrace invoice automation to stay competitive and compliant. E-Invoicing solutions simplify the process, reducing cost and complexity while helping to meet regional compliance mandates.

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Key benefits of e-Invoicing solutions

Reduce operational costs and gain process efficiency. Ensure a consistent approach to compliance across all of the siloed processes in your business with a single solution that is easily adopted and fully compliant with regulations and requirements around the world.

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Get the e-Invoicing buyer’s checklist

  • Maintain global compliance

    Meet post-audit and clearance electronic invoicing regulations, such as PEPPOL, SdI (Italy), Chorus/PPF (France) and KSeF (Poland) in more than 48 countries with e-Invoicing software.

  • Reduce processing costs

    Reduce errors, delays and penalties while taking advantage of early payment discounts with an efficient electronic invoicing system.

  • Increase AP/AR process automation

    Improve agility, speed and visibility with workflows that automatically identify data, initiate next steps and distribute information.

  • Simplify tax audits

    Provide easy access to all key VAT data for internal stakeholders and external auditors throughout mandatory retention periods.

Business impacts

  • Meet global electronic invoicing regulations

    Keeping up with new and evolving regulations, such as the French, Italian, Polish and Saudi Arabian government mandates, is time-consuming and error prone. Connect, collaborate and comply with partner invoice requirements in more than 48 countries.

  • Increase cash flow

    Time-consuming manual processes make it harder to meet deadlines let alone get ahead of them, and late payment penalties can be costly. Automate e-Invoicing processes and swap late payment penalties with early payment discounts.

  • Automate invoice processing

    Companies across all industries need to compete in an increasingly global market and those that rely on paper-based invoice processing will be left behind. Modernize and automate processes to increase speed, meet ESG requirements and stay competitive.

  • Solve application and platform integration challenges

    Invoicing processes involve multiple siloed systems, functions and applications, across and outside the business. Integrate these siloed applications with your external community to reduce digital friction and improve agility and visibility.

  • Simplify tax audits

    When an audit hits, relevant information must be located quickly. Searching through siloed files drains resources and productivity and could result in expensive penalties. Minimize the impact of auditing requirements with a centralized legal archive.

  • Conform to industry-specific processes

    Industries like manufacturing have specific e-Invoicing requirements. Customize and streamline processes to meet industry and region-specific requirements with a flexible, global e-Invoicing platform.

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Leaders trust OpenText

See how customers are succeeding with OpenText electronic invoicing solutions.

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Staria empowers fast-growing companies to expand into new markets with ultra-scalable e-Invoicing services

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Michelin achieves flexibility and scalability to support their global operation

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Heeros clears the path to European growth at scale, at speed

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Frequently asked questions

E-Invoicing, also known as electronic invoicing, is a fully digital approach to the billing process between buyers and suppliers, where invoices are generated, managed, sent and received online, enabling automated and seamless financial transactions.

E-Invoicing technologies allow a business to create and send invoices digitally from system to system, instead of printing and mailing a paper copy to the customer. The best e-Invoicing solutions are capable of integrating ERP, e-procurement and treasury systems with your buyers and suppliers to maximize efficiency.

In VAT regimes e-Invoicing is increasingly becoming mandatory for all taxpayers with country-specific requirements. Mandates exist across Latin America, parts of the Asia Pacific region, and most of Europe will follow suit over the next few years. Get the latest country-specific information on mandates.

What’s right for your business will depend on its size, your industry, customer base and other factors. It is important to ensure the e-Invoicing solution offers all the functions you need and is flexible and scalable to meet changing needs. This checklist can help you evaluate vendors.

OpenText offers a highly scalable cloud-based electronic invoice service suitable for SMBs to the largest global enterprises. Our e-Invoicing solution is compatible with industry-standard ERP, e-procurement, order management and accounts payable solutions for greater functionality.

E-Invoicing helps to reduce costs by automating manual processes to increase efficiency, thereby speeding up the overall payment process. This allows organizations to reduce operational costs, minimize errors, penalties and fines and benefit from early payment discounts. Discover 5 additional benefits to e-Invoicing.

Explore the components of the solution

Products

OpenText offers a broad set of solutions to support electronic invoicing:

Professional Services

Combine end-to-end solution implementation with comprehensive technology services to help improve systems.

Electronic invoicing solutions resources

Are you ready for upcoming mandates in the regions you operate in? Get our e-Invoicing readiness check

Read the overview

Not sure where to start? Get our 50+ page e-Invoicing explainer guide

Read the guide

E-Invoicing is going mainstream according to IDG. Learn why

Read the IDG Marketpulse report

5 reasons e-Invoicing is a must-have today

Read the blog

Get the latest news on country specific mandates and regulations

Read the updates

Rethink invoice automation with a complete e-Invoicing solution

Read the eBook

The business benefits of e-Invoicing for manufacturing

Read the position paper

Leaders or laggards? Manufacturers and e-Invoicing

Read the position paper

Compliant e-Invoicing for global manufacturers

Read the overview

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Footnotes

Footnotes

  1. [1]Billentis, The e-Invoicing Journey 2019-2025, 2019.