Document Capture Services
Digitally capture physical records to preserve important data
Overview
How OpenText Document Capture Services can benefit business
-
Reduce storage costs
Shrink physical storage footprints and lower facilities costs to meet cost reduction pressures.
-
Increase document access and searchability
Migrating documents to digital formats enables easier discovery and access for multiple users at a time from any location.
-
Preserve knowledge
Prevent data loss from age deterioration, acidification, fire, water, mold and insect damage on stored paper and microfilm/microfiche.
-
Meet records management and regulatory compliance requirements
Avoid potential legal and regulatory compliance issues from lost, destroyed or misfiled papers with digitally captured, accessible records.
-
Analyze information
Apply AI analysis to uncover important patterns and trends in digital records.
-
Improve business automation
Integrate digital records into automated workflows to improve processes and efficiencies.
-
Free up resources
Reinvest time and resources into driving activities central to the organization rather than managing physical records.
-
Workplace flexibility
Remove proximity requirements for physical records to increase remote work efficiency and empower better decisions across staff in different locations.
Featured elements
Document Capture Services delivers projects with a high degree of professionalism, providing a secure chain of custody process from pickup to return and a multi-step quality assurance protocol that inspects the quality of each image and index field.
-
Backfile conversion
Convert legacy paper record volumes into usable electronic images. Prepare, scan, index and review document quality before exporting for upload into a customer's repository.
-
Day forward conversions
Convert paper content that is active and required for business decisions into electronic images and case files according to format, content and unique business rules.
-
Microfilm and microfiche conversions
Scan and index microfilm/microfiche into a repository.
